HR/PAYROLL SPECIALIST

HR/PAYROLL SPECIALIST Req #: 231944 Department: SCHOOL OF MEDICINE Job Location: Seattle - South Lake Union Job Location Detail: Hybrid/Remote Eligible Posting Date: 03/15/2024 Closing Info: Closes On 03/29/2024 Salary: $3,727 - $4,985 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.
UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Administrative Business Center (ABC) HR/Payroll Shared Services Team has an excellent opportunity for an HR/Payroll Specialist.
Under general supervision from the HR Manager, this position will also be responsible for processing and analyzing actions related to fiscal management departmental payroll through the HR Information System, Workday.
The individual will work in a fast-paced environment and will interface directly with leaders, managers, and employees across the School of Medicine (SoM).
ABC HR/Payroll is a multi-channel resource for HR, Payroll, and leave management inquiries and transactions for eleven of the SoM departments (nine biomedical research departments and two clinical departments) as well as support for the SoM Dean’s Office.
This role will work closely with the ABC HR/Payroll team and Dean’s Office HR/Payroll team to create, facilitate, implement, and provide oversight on new business process for ABC-supported departments and the SoM as a whole.
RESPONSIBILITIES: HR Payroll Duties - 85% • Interpret, understand, apply, and relay complex policies and regulations at many levels: federal, state, UW, SoM, and ABC HR/P.
• Establish and run standard and custom reports to analyze and monitor payroll to ensure staff and faculty are paid accurately, out of the correct budget, and on time.
• Prepares complex reports per departmental request on an as-needed basis.
• Maintains optimal timeline for running the reports, communicating them out, and applying changes or answering questions in a timely and efficient manner, according to the payroll calendar.
• Partner with finance contacts across the SoM to review, correct, and process new costing allocation requests in Workday.
• Prepare and send correspondence, such as payroll reminders, to supervisors and employees.
• Initiate payroll accounting adjustments, as needed for ABC HR/P Shared Services and SoM Dean’s Office.
• Support HR Business Partners with over/under payments submissions.
• Manage and maintain HR reporting file systems in partnership with the SoM HR Analyst.
Apply appropriate file retention and naming policy to these systems to maintain organization.
• Manage the ABC HR/P email inbox, delegating emails to the correct teammate, responding to routine questions, and maintains the organization of the folders and inbox.
• Attend and support in SoM-wide and team meetings.
Shares news of Workday reports and reporting best practices.
• Additional related duties as needed.
Lean Process Improvement -15% • Partners with the ISC Report Team to represent the School of Medicine at a University-level; advocates for Workday report improvements and new functionality.
• Identify and recommend process improvements regarding the ABC HR/P process, quality control, and SharePoint system.
• Maintains up-to-date knowledge of current payroll practices and shares back with the team.
• Write, analyze, and revise team guidelines and training tools.
• Write, analyze, and revise team communication templates which serve to streamline processes and increase consistency.
Minimum Qualifications: • Three years of office/clerical experience OR equivalent education/experience.
Desired Qualifications: • Work experience preferably in human resources at a diverse, multi-faceted organization.
• Proficient in Microsoft Suite (including Outlook, Word, Excel, and PowerPoint).
• Familiarity with Workday.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and handle multiple tasks on a frequent basis.
• Ability to thrive in a fast-paced environment that often requires responding to deadlines with short lead times.
• Excellent customer service skills.
• Ability to think critically and problem solve.
• Dedication to continuous process improvement.
Equivalent education and/or experience may substitute for minimum requirements.
CONDITIONS OF EMPLOYMENT Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
These assessments may include Work Authorization, Cover Letter and/or others.
Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”.
Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page.
If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
______________________________________________________________ Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.
Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.
edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.
Disclosure is required under Washington state law.