Accountant - Trial Balance & Federal Funds Reconciliation - Central

*About Us* We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
As a Seattle Colleges employee, you will gain access to a great benefits package including: * *Competitive Pay Rates* * *Great Medical/Dental plans for the employee and their family* * *PEBB Wellness Plan – SmartHealth* * *Paid Sick Leave* * *Paid Vacation* * *Retirement Plans* * *Tuition Waiver for additional education* * *Employee Assistance Programs (EAP) in times of need* * *Promotional Opportunities* * *Orca Card / transportation benefits* * *Union Membership* To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits Seattle Colleges staff and faculty enjoy a competitive benefits package, professional development opportunities, and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.
*This position will remain open until filled.
* *Salary range for this position is: $66,441/yr.
- $91,752yr.
* (depending on experience) *Applicants must be currently authorized to work in the United States on a full-time basis.
The employer will not sponsor applicants for work visas.
* Under the supervision of the Executive Director of Finance/Controller, the Accountant will be responsible for drawing and reconciling federal funds including financial aid and federal grants.
This position independently reconciles and troubleshoots financial aid transactions as they move from the student financials module into the general ledger finance pillar.
In partnership with college financial aid offices, produce reports on federal financial aid and monitor federal fund award balances.
This position performs complex financial reconciliations and analysis related to the trial balance to determine accurate account balances when needed to support college business offices, grants and contracts accounting staff, and other federal funds related account reconciliations.
Assist the Executive Director in year-end close activities and to complete numerous sections of the annual federal and state disclosure reports.
Verify and reconcile monthly the transactions that other district finance staff perform related to Vendor Payment Advance (VPA) and Building and Innovation Fee balancing.
This position partners with the Senior Accountant to lead district finance staff in the bank reconciliation process, including recommending process improvements for greater efficiency as needed.
Assist with item types troubleshooting as needed.
The Accountant will also assist in performing internal control risk assessments and monitoring activities and in preparing an internal control report for management annually.
_This position is governed by a collective bargaining agreement with representation by AFT-SPS.
_ *Work Schedule:* This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM.
The schedule may vary depending on program needs.
May be required to work evenings and weekends as needed.
Vacation request approval is limited during the fiscal year end: June-August.
Vacation request approval is limited during the fiscal year end: June-August.
*Application Procedures:* * Attach current resume * Attach cover letter addressing how your background intersects with the job * Required application materials must be completed and submitted online *Notice to Applicants: *Please note that Seattle Colleges is working under hybrid remote and on-site operations and holding interviews virtually using video conference or teleconference options.
As such, if you are selected for an interview, please be prepared to hold your interview virtually.
*What you will be working on:* * Perform accounting activities for the college consistent with the requirements of the Washington State Office of Financial Management, the federal government and the State Board for Community and Technical Colleges.
* Establish and monitor fiscal data systems, databases and spreadsheets.
Review fiscal records and formulate corrective action.
* Investigate discrepancies and resolve differences in accounting entries in general ledger (G/L).
* Review, analyze, and reconcile drawdowns from the Department of Education for financial aid and other federal grants on a monthly basis.
* Provide management with reports and analysis of drawdowns, receipts and expenditures related to financial aid and related grants.
* Research accounting transactions and prepare corrections and adjustments as appropriate.
* Assist with student financials general ledger entries and financial aid item types troubleshooting and creation.
* Utilize sound financial principles to perform functions such as: record keeping, reconciliation, auditing and analysis.
* Assist the Executive Director in coordinating year-end closing activities and checklists, including completion of delegated sections of the annual federal and state disclosure reports.
* Perform monthly reconciliation for VPA drawdowns and Building and Innovation Fee remittances.
* Assist in performing risk assessments and monitoring of internal controls to prepare an annual report of internal control activities for management.
* Provide staff with training for financial and internal control processes.
* Interpret fiscal policies and procedures; assist in the monitoring and review of computer input/output; recommend improvements for development and maintenance of computerized financial management systems and processes.
* Assist with bank reconciliation performing various reconciliations for financial aid and other transactions.
* Assist with audits as needed.
Assist in preparation of responses to audit inquiries.
* Perform tasks related to monthly and year-end accounting closing processes.
* Serve as backup for 1098-T student tax form processing and troubleshooting and second journal set entries.
* Maintain financial information in the ctcLink finance pillar and student financials module.
* Perform complex accounting tasks as assigned.
* Responds to HelpDesk tickets as assigned.
*What you bring as a candidate:* (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) * Bachelor’s degree in accounting or finance including at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
* Three or more years of progressively responsible experience in general accounting to include recording, reconciling, analyzing, and reporting relevant information.
* Demonstrated strong general accounting skills with a thorough understanding of applicable accounting standards, internal controls and with an excellent attention to detail.
* Demonstrated ability to maintain positive relationships with, and consistently support, clients and colleagues with limited subject matter expertise in working with federal funds and complex trial balance reconciliations.
* Demonstrated work experience working with Enterprise Resource Planning (ERP) integrated software.
* Demonstrated knowledge showing the ability to understand, interpret, and apply accounting principles as well as rules and regulations governing the use of federal funds and independently solving complex accounting discrepancies.
* Demonstrated work experience with Office 365 including expert level spreadsheeting skills.
* Demonstrated ability to recognize and solve accounting and business problems.
* Demonstrated strong written and verbal communication skills with individuals and groups.
* Demonstrated ability to establish and maintain effective working relationships with district and campus administrators and staff.
* Demonstrated experience working in a diverse, multi-cultural, collaborative environment; and a demonstrated commitment to equity and inclusion.
*Physical Requirements:* The position * Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.
The noise level in the work environment is typical of that of an office.
* Encounters frequent interruptions throughout the workday.
* Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.
*Disability Accommodation* Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: * Ability to operate office equipment * Ability to read and verify data and prepare various materials * Ability to exchange information on the phone or in person *Notice of Non-discrimination Statement* _Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability.
In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities.
Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”_.
Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance: 1500 Harvard Avenue Seattle, WA 98122-3803 (206) 934-3873 _Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
_ *Background Check Statement* _Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.
_ https://hcprd.
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us/psc/tam/EMPLOYEE/HRMS/c/HRS\_HRAM\_FL.
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GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&SiteId=60&FOCUS=Applicant&JobOpeningId=12985&PostingSeq=1 Job Type: Full-time Pay: $66,441.
00 - $91,752.
00 per year Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Tuition reimbursement Experience level: * 3 years Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Ability to commute/relocate: * Seattle, WA 98122: Reliably commute or planning to relocate before starting work (Required) Work Location: In person