Lead Fiscal Analyst - District

Opportunity Description Seattle Colleges District Office is looking to hire a Lead Fiscal Analyst – Accounts Receivable in our Finance and Accounting Division.
About Us We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington.
We are leaders in change and innovation.
As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity and Inclusion as we work against systemic racism.
Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged and dynamic community.
Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.
Position Summary Position open until filled / First Review of materials will begin: Wednesday February 28th, 2024 Salary range for this position is: $53,952.
00/yr.
- $72,528.
00/yr.
(depending on experience) Applicants must be currently authorized to work in the United States on a full-time basis.
The employer will not sponsor applicants for work visas.
Under the supervision of the Accounts Receivable Supervisor, the Lead Accounts Receivable Analyst will be responsible for independently planning, coordinating and conducting fiscal reviews of comprehensive fiscal or manual accounting systems and procedures in compliance with Generally Accepted Accounting Procedures, State regulations, and District-wide procedures.
The position coordinates and directs work with cash flow for the colleges.
The position requires strong analytical skills and careful attention to detail requiring the ability to work independently with minimum or without supervision.
This position directs the work of Classified, Student, Work Study, and temporary employees.
This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM.
The schedule may vary depending on program needs.
May be required to work evenings and weekends as needed.
Vacation request approval is limited during the fiscal year end: June-August.
As a Seattle Colleges employee, you will enjoy competitive compensation as well as all the benefits as a Washington State employee.
To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits This position is governed by a collective bargaining agreement with representation by WFSE.
Application Requirements: Attach current resume Attach cover letter addressing how your background intersects with the job Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges is working under hybrid remote and on-site operations, and holding interviews virtually using video conference or teleconference options.
As such, if you are selected for interview, please be prepared to hold your interview virtually.
What you will be working on: Manage and plan for daily check production; reconcile daily checks and invoices to ensure payments have been processed properly, informing appropriate staff in accounts payable if there are problems.
Take appropriate action on checks temporarily locked and request appropriate approvals for release of checks over $50,000 before releasing them, monitor checks being held for appropriate action.
Act as the primary contact for Running Start program district-wide for billing all school districts.
Lead the processing of monthly and quarterly billing invoices to be sent to approximately 30 school districts for each college.
Generate and maintain spreadsheets for the Running Start program contracts district-wide, including calculating the vocational and academic FTE for billing purposes.
Lead reconciliation and send second notices to school districts for past due invoices and continue until billing is collected.
Review and analyze reports to prepare projections and forecasts for annual estimates of District-wide financial performance.
Train and oversee the work of Work Study, Students, and temporary employees to distribute checks, pull invoices, file batches, and reconcile daily batches.
Create invoice vouchers and record accounts receivables for District space rental and billing.
Perform back-up for other accounts receivable staff as needed.
Analyze and determine which ACH electronic payments should be recorded into accounting batch matrix from daily ACH electronic payment reports.
Reconcile ACH balances with invoices from AmeriCorps, third parties, WA State and collection agencies; and back-up documentation or admittance advice.
Record receipt of invoices or manually enter ACH into financial management system GL accounts with correct budget information.
Communicate with colleges of ACH receipts related to college billings.
Manage, plan and record process for daily electronic payments received from student mobile accounts: reconcile students’ invoices from financial system and match check numbers with invoices.
Analyze and reconcile then make GL entries reversing original accounting in reports.
Communicate with Financial Aid offices district-wide on recorded returns of financial aid electronic deposits from student account service.
Reconcile Financial Aid reporting for the fiscal year to correctly disperse final Financial Aid awards.
Track student accounts at all colleges, planning and managing suspense accounts for items that are pending.
Track and process refunds from suspense when necessary.
Communicate discrepancies or concerns with the college or students.
Send invoice vouchers to Accounts Payable to create refund checks.
Plan and manage daily receipts for District office.
Log daily checks received and prepare daily check deposit to District bank account.
Reconcile payments from other state agencies at year end for annual processing of payments to record deposits in transit versus receivables for year-end reporting.
Develop, coordinate, and maintain Accounts Receivable systems.
Responds to Help Desk tickets as assigned.
What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) Completion of a Bachelor’s or higher-level degree in accounting, finance, business or a related field; OR Associate’s degree and five or more years of relevant experience.
Three or more years of progressively responsible experience in an accounting or finance related role.
Demonstrated strong general accounting skills with a thorough understanding of applicable accounting standards, internal controls and with an excellent attention to detail.
Demonstrated ability to maintain positive relationships with, and consistently support, clients and colleagues with limited subject matter expertise in accounts receivable and standard billing practices.
Demonstrated work experience working with Enterprise Resource Planning (ERP) integrated software.
Demonstrated knowledge showing the ability to understand, interpret, and apply accounting principles as well as rules and regulations governing capitalized assets and capital project accounting.
Demonstrated work experience with Office 365 including expert level spreadsheeting skills.
Demonstrated ability to recognize and solve accounting and business problems.
Demonstrated strong written and verbal communication skills with individuals and groups.
Demonstrated ability to establish and maintain effective working relationships with district and campus administrators and staff.
Demonstrated experience working in a diverse, multi-cultural, collaborative environment; and a demonstrated commitment to equity and inclusion.
Physical Requirements: The Position Typically works in an office environment and uses a computer, telephone and other office equipment as needed to Perform duties.
The noise level in the work environment is typical of that of an office.
Encounters frequent interruptions throughout the workday.
Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.
Disability Accommodation Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipment Ability to read and verify data and prepare various materials Ability to exchange information on the phone or in person Notice of Non-discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability.
In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities.
Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”.
Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance: 1500 Harvard Avenue Seattle, WA 98122-3803 (206) 934-3873 Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.