AR/AP Accountant

JOB SUMMARY The AR/AP Accountant is responsible for processing accounts payable (AP) invoices and accounts receivable (AR) activity for a portfolio of buildings and departments.
This includes the AR and AP for apartment building operations across 11 separate non-profit as well as for-profit legal entities, requiring a high degree of critical thinking skills necessary to analyze source documents, assign and/or review coding, ensure accuracy, reconcile accounts, and maintain the financial integrity of the distinct entities.
This position demands attention to detail and excellent organizational skills to successfully manage a high-volume workload amongst 80 separate bank accounts.
The varied and complex accounts payable and accounts receivable systems handled within the AP/AR Accountant portfolio include: residential rents; rental subsidies funded by multiple local, state, and federal grants; development activity for 4 buildings under construction; commercial tenants that are also billed for common area costs; a housing voucher program (SPC/SSP); tracking, billing, and monitoring for social service grants; managing pledges receivable; processing donations and other fundraising; and a payee representative program for multiple tenants who require assistance managing their personal funds.
Multiple grant funding sources require skill in working with a complex chart of accounts, dexterity with several interconnected software systems, and knowledge of complex cost allocations and intercompany accounting methodology.
This is a regular, full-time, benefited, position.
ESSENTIAL JOB FUNCTIONS Accounts Receivable (AR)/Cash receipts Responsible for the AR accounting activity for the buildings in assigned portfolio.
Provide training to fellow AR/AP Accountants for AR accounting activities for all buildings at Accounting Manager’s request.
Serve as point for preparing monthly bank reconciliations for reserve accounts pending Accounting Manager’s review.
Assist with assigning, analyzing, and reviewing general ledger coding, allocations, and intercompany transactions.
Record and reconcile tenant and commercial rent, rental subsidies, and rent-related general ledger accounts.
Maintain historical records and contracts, including filing and storage of electronic and hardcopy documents.
Scan check deposits to the bank.
Work collaboratively with Seattle Housing Authority to resolve tenant rent subsidy payments.
Communicate with building staff to ensure that rental activity is entered in an accurate and timely manner.
Identify, record, track, and reconcile receipts from grants, donations, pledges, and other fundraising activities.
Ensure grant billing is performed in compliance with the grant contract.
Work closely with the Resource Development team to research problems and resolve discrepancies.
Research and assist as needed with grant contract monitoring, annual financial audit and tax preparation, and the annual budget process.
Ensure compliance with internal control and accounts receivable policies, procedures, and best practices.
Accounts Payable (AP)/Cash disbursements Responsible for the AP accounting activity for the buildings in assigned portfolio.
Timely communication with vendors regarding account information, accounting and billing procedures, and related follow-up as necessary.
Assist Accounting Manager with training, coaching, and review for co-workers performing A/P functions.
Assist with assigning, analyzing, and reviewing general ledger coding, allocations, and organizational transactions.
Scan invoices and route for coding and approval.
Independently investigate and resolve invoice discrepancies.
Serve as E-mail Administrator for the Accounts Payable and PHG Finance e-mail boxes.
Ensure timely responses and resolution to all communication.
Prepare checks and upload electronic payment files to the bank in and accurate and timely manner, not less than once per week.
Communicate with and staff to resolve AP issues Process employee expense reports and credit card activity.
Communicate with staff to solve problems, complete research, and request missing information.
Ensure key payment deadlines are met, such as payroll taxes and development costs.
Research and assist as needed with annual financial audit and tax preparation and the annual budget process.
Cut checks and manage funds related to the payee representative program for assigned tenants.
Ensure compliance with internal control and accounts payable policies, procedures, and best practices.
ESSENTIAL JOB QUALIFICATIONS (Any equivalent combination of knowledge, skills, abilities, education, and experience) Education: AA in Accounting, finance, or an equal combination of education and demonstrated work experience.
Experience: Minimum 2+ years of operational Accounts Payable and/or Accounts Receivable experience.
Knowledge, Skills, & Abilities Committed to working toward diversity, equity, and inclusion in providing services to tenants and working with Plymouth staff.
Able to communicate and work effectively with a diverse group of voices in support of Plymouth’s goal of being an anti-racist organization.
Intermediate Microsoft Excel skills including basic formulas and Pivot Tables.
Basic skills with MS Teams, Zoom, MS Word, and Adobe.
Ability to work on multiple tasks in a complex, high-volume accounting environment.
Excellent critical thinking and problem-solving skills.
Attention to detail, commitment to accuracy, and highly organized.
Exceptional interpersonal and communication skills.
Desire to work in an environment requiring teamwork, conflict resolution, and respect for others.
Ability to work well with diverse populations.
Exemplary history of integrity, professionalism, and independent judgment.
DESIRED QUALIFICATIONS Nonprofit accounting experience is a plus and is desired.
Experience working with local, state, and federal grants is desired.
Real estate, development, and/or real property leasing experience is desired.
Experience with MIP, Boston Post AR/Property software, and pVault or Concur AP software is desired.
Working knowledge of a multi-segmented chart of accounts and multiple entities and/or subsidiaries is desired.
Understanding of the reconciliation process is desired.
Research and analytical skills are desired.
For a full list of our benefits, please go to https://plymouthhousing.
org/benefits-staff/