Accounting Assistant

*Accounting Assistant* *Related Titles: *Accounts Receivable Clerk; Accounts Payable Clerk *Reports to: *Controller *Supervises: *No supervisory duties are included in this position *Education and/or Experience* · Bachelor’s degree in Business Administration, Hospitality or Resort Management, Communications, Public Relations or related major and three (3) years of work experience in the hospitality industry preferred.
· Five years of relevant work experience.
· Northstar or other golf club accounting system experience preferred.
*Job Knowledge, Core Competencies and Expectations* · Ability to establish and maintain effective relationships with supervisory/administrative staff, employees, guests and the general public.
· Direct and oversee the activities of the Membership Department and control its budget.
· Knowledge of and ability to perform required role in emergency situations.
· Possesses knowledge of club’s organizational structure, workflow, the club’s processes and operating procedures.
*Job Summary *(Essential Functions) Maintain accurate records of all transactions.
Collect charges; prepare and mail receivables; Maintain exact records of accounts payable; reconcile accounts payable with invoices, purchase orders and expense reports; write and/or issue payments on accounts.
*Responsibilities* · Maintains journals, check registers, and accounts receivable, accounts payable · Produces computer reports including accounts receivable, accounts payable.
· Prepares and makes bank deposits · Audits and pays all club bills and invoices after approval for payment · Administers the billing and collection of membership dues · Assists controller on all matters related to computer applications, annual and special audits, insurance and employment records · Answers members’ questions regarding billing · Maintains accurate records of vendor invoices · Assists in preparation of other accounting reports and helps controller as necessary · When receptionist is out of the office, accounting assistant is responsible for covering the telephones.
*Receivables* · Collects all member charges · Posts charges to accounts · Prepares and mails member charges/statements · Maintains membership records · Audits point of sale charges · Responds to member billing inquiries · Determines and sends delinquent notices · Performs miscellaneous office responsibilities · Maintains the following records: a.
Member accounts b.
Accounts receivable trial balance c.
Daily, weekly and monthly receivable deposits · Finalize & Close out all party billings from catering to Accounts Receivable.
*Payables Responsibilities* · Collects and files invoices · Audits vendor invoices · Posts invoices to proper accounts · Makes and records cash deposits · Prepares and maintains weekly purchasing reports by departments · Prepare and mail 1099 miscellaneous forms for vendors annually · Reconcile and prepare Golf Pro’s monthly settlement · Issues and tracks purchase orders for operating departments · Compiles and maintains credit applications for vendors · Processes all bills for final payment · Manages all credit memos to assure that no incorrect charges are paid *BHA (Broadmoor Homeowners Association)* · Input daily payments · Answer questions on statements *Physical Demands and Work Environment* · Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
· Must be able to sit for prolonged periods of time.
· Moderate noise level in the work environment.
Job Type: Full-time Pay: $28.
00 - $33.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * Weekends as needed Ability to Relocate: * Seattle, WA 98112: Relocate before starting work (Required) Work Location: In person