Business and Office Manager

Homestead seeks a detail-oriented administrator to provide vital support to staff, Board, homeowners and stakeholders.
The successful candidate will be expected to: * Provide day-to-day accounting transactional activity, payments and receipts, and maintenance of the physical office space.
* Create a highly productive work environment through the effective management of office facilities, personnel administration/HR, IT, and other infrastructure.
* Support collaboration and communication necessary to achieve organizational and department-specific goals and objectives.
* Provide high quality service and support to Homestead homeowners.
* Work with CEO/Executive Director and Finance Director in the effective maintenance of financial records, databases and other mission-critical information systems.
*ABOUT HOMESTEAD COMMUNITY LAND TRUST* Homestead Community Land Trust creates stability, equity and opportunity by developing land and housing in trust, giving lower-income households the opportunity to own a home that is affordable to them and remains affordable to future owners.
Our work is expanding an equitable economy for housing to help repair the harms of housing discrimination and protect vulnerable communities from displacement.
We are a classic community land trust, following the model created by Civil Rights era leaders to prevent displacement and allow people to build wealth through ownership.
We build new homes, we fundraise to reduce the price of homes to what is affordable to a lower-income household, and we keep homes affordable permanently through agreements with our homeowners and post-purchase support.
Homestead Community Land Trust is an equal-opportunity employer with a multicultural, diverse staff.
We are committed to ongoing and continuous growth in our awareness of the ways bias and privilege affect our work together, and how we can create a workplace culture that welcomes and values all people.
We seek to recruit, retain and support people whose diverse backgrounds form a strong, collaborative team.
*RESPONSIBILITIES AND TASKS* Administrative Support, Office Management, and IT * Oversee the smooth operations of all office/administrative functions, including office maintenance and cleaning schedule, security and phone system, staff parking, furniture/equipment inventory and ordering, equipment management and maintenance, supply inventory and ordering, landlord coordination and general office procedures manual.
* Interface and oversee contracted IT support personnel and accounts.
Implement basic IT functions in collaboration with the staff and with support by contracted IT personnel.
* Collaborate with the Finance Director and CEO to ensure the implementation of all human resource policies and procedures, including recruitment, hiring, on-boarding, benefits, and ending employment.
* Establish and maintain effective filing systems (both digital and physical) for all financial, grant, audit, personnel and Board records.
Accounting and Bookkeeping * Process accounts receivable transactions in accounting system and process income from 3rdparty payment platforms.
* Process weekly accounts payable transactions in accounting system.
* Reconcile and process employee expense reimbursements and ensure proper approvals have been obtained.
* Process bi-monthly payroll and post-payroll related entries in the accounting system.
Manage employee timesheets and supervisor approvals, enter payroll in ADP, prepare and submit payroll according to internal control procedures.
* Maintain and organize all employees’ profiles and HR data in payroll system and physical records.
* Prepare 1099/1096 forms for payments made to vendors on an annual basis by January 31st * Coordinate preparation of local, state, and federal tax compliance documents with the Finance Director and electronically file reports.
* Assist Finance Director with preparation of monthly financial statements.
* Support annual financial statement audit process.
Human Resources * Maintain/update Employee Handbook.
* Maintain electronic onboarding, termination and change of status documents on Homestead’s network drive.
* Complete unemployment forms as needed and maintain electronic copies on Homestead’s network drive.
* Manage 403b, Orca card and HRA accounts balances reconciliation between Quickbooks and benefits’ platforms.
Program and Fundraising Support * Manage monthly collection of lease and program fees from homeowners in program.
* Coordinate with homeownership department staff to identify and support homeowners in financial distress.
* Coordinate utilities account transitions on new construction and resales of homes.
* Reconcile fundraising income with Administrative Manager on a monthly basis.
* Prepare annual homeowner property tax calculations and WBARS report.
Position reports to the Finance Manager.
An expanded and more detailed list of responsibilities and tasks may be provided with applicants during the interview process.
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REQUIRED QUALIFICATIONS * Two to five years of progressive experience and responsibility in a bookkeeping and administration position.
* Associate or two-year degree in accounting, finance, or a related field or work equivalent preferred.
* Experience in real estate development and/or nonprofit accounting/bookkeeping preferred.
* 2 or more years Quickbooks experience.
* 2 or more years Payroll processing experience.
* 2 or more years IT contractor management experience.
* Proficient use of Microsoft Office products, including calendar, documents, and spreadsheets, Zoom, Dropbox, Slack, Salesforce * Effective communications skills (oral and written) in English.
Bilingual proficiency is appreciated.
* Strong organizational and time-management skills.
* Ability to learn quickly and work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with team members.
* Consistently maintains a professional demeanor, appearance, and work environment.
* Demonstrated commitment to and experience with justice, equity, diversity, and inclusion policies and practices and employment of these values.
* Comfortable with self-reflection, willing to learn, and capable of working through conflict honestly and openly.
* Demonstrated track record of working well in a diverse team environment.
EMPLOYMENT POLICY As an equal opportunity employer, Homestead Community Land Trust does not discriminate on the basis of age, race, creed, gender, gender identity, marital status, veteran’s status, national origin, disability or sexual orientation.
APPLICATION REQUIREMENTS To apply for the position please provide to _accounting@homesteadclt.
org_: * Current resume or curriculum vitae * Cover letter that includes a detailed description of your skills and experience to carry out the responsibilities described above and a statement of why this organization’s mission fits your career path * Please note in your cover letter or email whether you have nonprofit or real estate development accounting experience.
* Two references Skills testing may be involved in the interview process.
Job Type: Full-time Pay: $75,000.
00 - $80,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health savings account * Professional development assistance Schedule: * 8 hour shift * Monday to Friday Work Location: In person