Budget and Procurement Administrator

The U.
S.
District Court for the Western District of Washington is a career-oriented organization focused on providing exceptional service to the Court, the legal community and the public.
We are accepting resumes for a Budget and Procurement Administrator.
Become a valued member of a dynamic team and thereby create a positive impact on our federal court system.
The Budget and Procurement Administrator is part of Consolidated Services, which provides support to the District Court Chambers, Clerk’s Office, and Probation and Pretrial Services.
This position is responsible for developing budget estimates, developing and monitoring spending plans, overseeing accounts payable processes, acting as the senior Contracting Officer, reviewing procurement activities for adherence to federal procurement guidelines.
The Budget and Procurement Administrator provides supervisory oversight and guidance to procurement, space and facilities staff and shares supervision duties for the administrative specialist.
This position is located at the Federal Courthouse in Seattle, Washington.
This position requires in-office coverage in the Courthouse; however, the Court has a flexible telework policy which allows for routine telework.
*Representative Duties* * Supervises, mentors and provides leadership to procurement and space and facilities staff.
With the HR Administrator, supervises the Administrative Specialist.
* Develops budget estimates to fund all operating costs of the Clerk’s Office and Probation and Pretrial Services.
* Presents the budget request to court executives, and submits amendments and other supplemental information as required.
* Develops and monitors spending plans once the budget allotments are received.
Prepares justification(s) for requests for supplemental allotments.
Prepares recurring reports of actual and forecasted obligations and expenditures.
* Serves as the Procurement Liaison Officer and ensures appropriate levels of procurement authority, training and separation of duties throughout the organization.
* Serves as the senior Contracting Officer and reviews all major procurement events for adherence to federal procurement guidelines.
* Develops and recommends consistent local policy and procedures for budget administration within the court units, which establishes the budget cycle in terms of action dates on estimates, formats, required justification, etc.
* Ensures adherence to the Guide to Judiciary Policies and Procedures on budget and purchasing practices, providing purchasing and budget advice to court family.
* Establishes relationships and maintains information sharing networks with court employees nationwide.
* Maintains current accounting records of each functional allotment and reconciles accounts regularly with the disbursing offices.
* Reconciles outstanding obligations for vendor contracts and procurements.
* Oversees accounts payable processes relating to vendor payments and reimbursements to judges and employees.
* Provides oversight of the government travel card and purchase card programs.
*Qualifications* * High school diploma or equivalent.
* A minimum of five years of progressively responsible administrative, technical, or professional experience in budget planning and analysis.
* Progressively responsible administrative, technical, or professional experience in financial management or procurement.
* Knowledge of government/public sector budget principles and structure.
* Experience with automated financial and budget management systems.
* Ability to maintain strict confidentiality, demonstrate sound ethics and judgment, and handle sensitive material with a calm, professional, friendly, and patient demeanor.
* Ability to be flexible and adaptable to unexpected needs and problems; to manage multiple tasks and priorities, often with conflicting deadlines.
* Ability to think critically and independently.
* Ability to communicate information clearly and professionally with a variety of people, including judges, executives and court personnel.
* Knowledge of Microsoft Office Suite and experience with virtual meeting platforms such as Zoom or Microsoft Teams.
* The ability to work effectively as a part of a team, assisting co-workers and demonstrating a willingness to complete a wide variety of tasks as needed.
*Preferred Qualifications* * Bachelor’s or Master’s degree in Financial Management, Public Administration, or other relevant field.
* Knowledge of government budget, procurement and contracting principles, policies, practices, and procedures.
* Supervisory experience.
* Current or prior federal judiciary experience.
* Proficiency with a wide range of technology, including SharePoint and Adobe Acrobat.
*Benefits* The District Court offers a generous benefit package, competitive salary, and a dedication to work/life balance including flexible schedules, ORCA transit passes, and telework opportunities.
Judiciary employees participate in the Federal Employees Retirement System, Thrift Savings Plan (similar to a 401K), health and life insurance benefits, long term care options, annual sick leave accrual, and eleven paid holidays per year.
Judiciary employees are not covered by the Office of Personnel Management’s civil service classification system or regulations.
For additional information on employment with the federal courts, please visit _www.
uscourts.
gov_.
*Application Instructions* Qualified applicants must submit the following: * Cover Letter * Resume * A response to both application questions, below * _Completed AO78 Form_ Application for Federal Employment - _\* For this vacancy announcement (24-WAW-10), you __*do not *__need to complete the optional background information – questions 18, 19, and 20.
_ Attachments must be submitted as Microsoft Word (DOC) or Adobe Acrobat (PDF) files.
Other formats are not acceptable.
Applications will only be considered complete when the required attachments, with the required information in the appropriate format, are received by Human Resources.
Incomplete applications and/or attachments received after the closing date may not be considered in the recruitment process.
Application materials must be submitted via e-mail to: _seattle\_personnel@wawd.
uscourts.
gov,_ referencing the position number (#24-WAW-10).
*Application Question* *Question 1:* From the following list of competencies, please select two and describe why you feel they are important for a Budget and Procurement Administrator.
* Decision Quality * Integrity and Trust * Continuous Learning * Ethics and Values * Communication * Managerial Courage *Question 2:* For each place of employment, list the total budget amount, number of employees of the department and organization.
Also list your responsibilities related to the budgets.
For example, in the XYZ County there are 2,500 employees and in the Facilities department there are 430 employees.
The approximate total budget of the county is $700 million and the Facilities department budget is $93 million.
I was responsible for planning and analysis of the Facilities department budget and prepared monthly reports to the County Finance department, including submitting annual budget calls for approval by the County executive and the board of supervisors.
Responses should be no more than four pages, and will be evaluated on the following: organization and flow of thought, thoroughness and thoughtfulness of content, level of detail, and writing skills (including grammar, punctuation, and sentence structure).
*Information for Applicants* Only qualified applicants will be considered for this position.
Applicants must be United States citizens or eligible to work in the United States.
Employees of the United States District Court are considered “at will” employees.
Applicants selected for interviews must travel (for in-person interviews) or connect via Zoom (for remote interviews) at their own expense.
The United States District Court requires employees to follow a code of conduct which is available upon request.
Reference checks with current and former employers will be conducted on top candidates.
A background investigation with law enforcement agencies, including fingerprint and criminal record checks, will be conducted as a condition of employment.
Any applicant selected for a position will be hired provisionally pending successful completion of the investigation.
Unsatisfactory results may result in termination of employment.
The Federal Financial Management Reform Act requires direct deposit of federal wages.
The United States District Court for the Western District of Washington is an Equal Opportunity Employer.
We encourage applications from all qualified individuals and seek a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion, and socio-economic circumstance.
The Court provides reasonable accommodations to applicants with disabilities.
If you need a reasonable accommodation, please notify Human Resources.
The decision on granting reasonable accommodations will be made on a case-by-case basis.
The Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date, any of which may occur without prior written or other notice.
If a position becomes vacant in a similar classification, within a reasonable time from the original announcement, the Clerk’s Office The Court may select a candidate from the applicants who responded to the original announcement without posting the job announcement again.
More than one position may be filled from this announcement.
_*The United States District Court is an equal opportunity employer and values diversity in the work place.
*_ Job Type: Full-time Pay: $73,683.
00 - $142,431.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: Hybrid remote in Seattle, WA 98101