Accounts Payable Supervisor

About Scan Global Logistics: At Scan Global Logistics every person has an opportunity to unlock potential.
We are a full-service global logistics provider present on all continents.
By bringing a human approach to everyone, everywhere, we make the world a little less complicated.
At the core of our DNA is a ‘can-do-attitude’ and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air or any other modes of transportation.
Our culture is based on our four virtues: respect, integrity, entrepreneurship and fun.
Position Overview: Scan Global Logistics is seeking an Accounts Payable Supervisor in Seattle, WA.
The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts.
Supervisory Responsibilities: Monitors and assigns tasks to keep the team within established parameters.
This is primarily associated with second run items, variance, reconciling vendor statements, and cleaning up prepayments and outstanding balances for the vendors.
Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
Trains and oversees employees involved in billing functions.
Directs assigned tasks and provides assistance as needed.
Assists with performance evaluations.
Leads the weekly team meetings.
Approve time entries in ADP for the team.
Making sure that all time is recorded for each pay week.
Making sure each team member is taking at minimum a 30-minute lunch break.
Participates in the bi-weekly calls with the team in Manila.
This allows us a chance to talk about items identified by the team.
Duties/Responsibilities: Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
Acts as a first point of contact for escalation for assistance in resolving issues related to the team.
Maintain vendor relations.
Maintains process documentation, ensures that the process documentation is current and complete.
They may be called upon to provide training and guidance to the team.
Propose AP processes and policy improvement and standardization actions.
Works with the Director to define, adjust, and monitor the measurement of the team, such as accuracy and efficiency on the team’s assigned tasks.
Analyzes expense reports and other invoices for accuracy and eligibility for payment.
Verifies payments before controller’s signature is added by reviewing checks and vouchers.
Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
Ensures proper maintenance, filing, and storage of records in case of audits.
Performs other related duties as assigned.
Required Skills/Abilities: Excellent verbal and written communication skills.
Proficient in accounting software and Microsoft Office Suite or related software.
Thorough understanding of accounts payable functions.
Excellent supervisory and analytical skills.
Excellent organizational skills and attention to detail.
Ability to motivate staff.
Education and Experience: Bachelor’s degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.
Physical Requirements: Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Job Type: Full-time Pay: 80,000 to 90,000 Benefits: 401(k) Health Insurance Dental insurance Vision Insurance Employee assistance program Health Savings Account (HSA) Life insurance Short Term Disability Insurance Long Term Disability Insurance Paid Time Off Tuition Reimbursement Schedule: 8-hour shift Monday to Friday Work Location: On site