Payroll and Benefits Administrator

*TITLE: *Payroll and Benefits Administrator *REPORTS TO:* CFO *FULL/PART TIME:* Full Time *FLSA:* Exempt *LOCATION: *HQ *SALARY RANGE: *$28-$33/hr Deep Roots is an inclusive organization of experiential retail studios where our mission is to deliver our Gold Standard Promise (https://www.
drpiercingfinejewelry.
com/the-deep-roots-gold-standard-promise) in providing the premium body art/adornment experience for all.
To be an employee with Deep Roots is to unite with this mission + promise, and support one another’s growth through kindness, integrity, hustle (the fun kind!), and optimism.
We believe our ability to deliver on our promise to our customers and each other relies intrinsically on the makeup of our team, thereby placing the development of our team at the forefront of our focus.
Rooted in style.
Rooted in service.
Rooted in purpose.
*POSITION SUMMARY* We are seeking a Payroll and Benefits Administrator to prepare 2 payrolls (1 simple, 1 complex) with accuracy and efficiency, assist with benefits administration, and issue regular payments to independent contractors.
This Admin will also be responsible for auditing payroll taxes, managing the HRIS, and running reports to help drive strategies and decisions that further the growth of the organization.
This position requires strong payroll processing knowledge and organizational skills, with a high degree of attention to detail.
*ESSENTIAL DUTIES AND RESPONSIBILITIES* * Model company values in all actions, communications, and decision-making.
Including a genuine commitment to equity, inclusion, and compassion for those around you * Collaborate with FC Bookkeeper and Studio Managers + Co-Leads to meticulously compile payroll data that is verifiably accurate and monitored for insights into if/how payroll related policies are/are not being administered/practiced * Prepare payroll, including regular, special, and supplemental payrolls and partner with off-site Payroll Team to process bi-weekly payroll on time * Compute and summarize deductions such as insurance, retirement, reimbursements, and maintain source records and auditing tools * Interpret and set up garnishment orders, child support deductions, etc.
* Ensure accuracy of payroll data input and calculations, balance/tie out each payroll prior to check disbursement * Make arrangements for funds necessary to process each payroll, contractor payment, and/or any related payment * Maintain substantiated records - Google Drive, QuickBooks Online, HRIS, and all related paper hardcopies - for payroll and contractor A/P and update process documentation as appropriate * Process weekly payments to independent contractors with similar processes and attention to detail - from accurate data compilation through execution and continuous audit * Post all payroll and contractor payments in accounting software * Run helpful payroll and contractor payment related reports consistently for gleaning meaningful insights * Ensure compliance with federal, state, and local payroll, tax, and labor laws * Manage the issuing of year-end payroll tax documents like W2’s and 1099’s * Collaborate with People Operations Team for sound administration of all benefits and retirement programs * Perform other related duties as necessary or assigned *QUALIFICATIONS* * 3-5 years of related experience required * Bachelor’s degree preferred; High School Diploma or equivalent required.
*SKILLS AND ABILITIES* * An “Ideal Team Player.
” Can work autonomously as well as within a group * Demonstrates impeccable integrity in data compilation, and all other practices, decisions, and communications * Often dealing with sensitive information, this role requires constant professionalism and genuine reverence for confidentiality * In-depth accounting, payroll and financial knowledge with a strong attention to detail * Experience with HRIS - Payroll Solutions a plus! * High level of skill with Excel and Quickbooks Online; experience with NetSuite also a plus! * Able to foster strong organizational culture, and earnestly engage in enriching it * Able to communicate through various means (written and verbal) with diverse individuals, including internal and external stakeholders at all levels in a clear, concise, courteous, and professional manner * Solution oriented and able to solve problems using analytical, creative and critical thinking skills to drive positive change and optimize results * Able to learn quickly and take positive action without being requested to do so - evaluate and solve problems effectively * Responsive to changing pace and deadlines; able to increase sense of urgency as appropriate - utilize time, energy, and resources to manage priorities, maintain focus, and achieve goals * Committed to the business as a whole - analyze data and information to better understand the business and our customers We encourage applications from people of color, women, those with disabilities, LGBTQIA individuals, immigrants, and anyone else who has faced discrimination or oppression as a result of their identities.
Studies have shown that folks of historically marginalized groups will often only apply to a job if they meet or exceed the listed qualifications.
If you believe that you could be a good fit for our company, but don’t quite hit every requirement, please do still apply, we would love to hear from you! *QUALIFICATION REQUIREMENTS*: The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*PHYSICAL DEMANDS:* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Able to remain in a stationary position about 75% of the time * Able to occasionally move about inside the office to access necessary office equipment and resources * Constantly operate a computer and other office equipment, such as a scanner, copy machine, and printer.
* Constantly accesses, handle, and use non-electronic resources * Occasionally moves equipment and other office resources up to 50 pounds * Occasionally move about the office to include occasional positioning of self to maintain equipment, office supplies, tasks, etc.
* Ability to inspect, recognize, observe, assess, compare, detect, discern, and distinguish office resources, employee performance, necessary documents and reporting, and other organizational resources as needed Deep Roots is an Equal Opportunity Employer Job Type: Full-time Pay: $28.
00 - $33.
00 per hour Benefits: * Employee assistance program * Health insurance * Retirement plan * Vision insurance Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Ability to commute/relocate: * Seattle, WA 98102: Reliably commute or planning to relocate before starting work (Required) Experience: * Payroll: 3 years (Required) * Bookkeeping: 1 year (Required) Work Location: In person