Commercial Controller

Job Description: The Cape Fox Corporation is looking for an experienced Commercial Controller to join our fantastic finance team in Ketchikan AK.
The Commercial Controller will oversee all financial aspects of our commercial and nonprofit business, ensuring compliance with accounting standards, and providing strategic guidance to optimize financial performance.
The Commercial Controller will lead a team of several accountants and collaborate with other departments to achieve organizational goals.
The ideal candidate must have strong analytical skills, excellent attention to detail, and the ability to work collaboratively with various departments to achieve financial goals.
Regular travel will be required to Ketchikan, Alaska.
Occasional travel to other locations including Chantilly, VA may be required.
Financial Reporting: Perform review of all financial transactions recorded during the month, ensuring accuracy, and completeness.
Review includes verifying the posting of revenue, expenses, fixed assets, inventory, accruals, and other entries.
Prepare and analyze monthly financial statements in accordance with GAAP (Generally Accepted Accounting Principles).
Present financial reports to senior management and provide insights on financial performance.
Budgeting and Forecasting: Develop annual operating budgets and forecasts in collaboration with department heads.
Monitor budget variances and provide recommendations for cost-saving measures.
Develop Commercial KPI’s including target direct cost to revenue ratios, target operating and net profit percentages.
Conduct monthly meetings with relevant parties to discuss budgets to actuals and have variances explained.
Cash Management: Monitor cash flow, oversee cash disbursements and receipts, and ensure adequate liquidity to meet operational needs.
Ensure that all Commercial business plans are reviewed and approved by Accounting and Finance to include operations, capital expenditures, donations, etc.
Work with relevant Commercial and other leadership to identify where cash is being generated to offset Commercial costs and investments.
Accounts Payable: Supervise accounts payable and vendor payment processing.
Implement efficient workflow for processing incoming invoices.
This may involve digitizing paper invoices, setting up automated approval workflows, establishing clear timelines for invoice processing and payments.
Review Commercial related AP vouchers prior to posting and payment.
Accounts Receivable: Implement systems to track invoice delivery, receipt, and payment status.
Regularly review accounts receivable aging reports to identify overdue invoices and prioritize collection efforts.
Collaborate with the Tours Manager to track customer payments received for tour bookings, develop a system for matching customer payments with corresponding invoices.
Review and approve cash receipt entries made by staff accountant.
Timekeeping & Payroll: Ensure that time tracking accurately reflects hours worked for specific projects or labor categories.
Develop clear and standardized procedures for collecting and submitting labor hours data to the corporate payroll department for accurate and timely processing of payroll.
Journal Entries: Review and approve journal entries made by accounting staff or directly handle complex or significant entries.
Review and approval include entries related to inventory, expenses, accruals, depreciation, and any adjustments needed for reconciling and correcting balances.
Revenue Postings: Verify the completeness and accuracy of revenue postings, reconcile them with point of sales (POS) reports and other sources to identify any discrepancies or irregularities.
Bank Reconciliations: The controller oversees the bank reconciliation process to ensure that the company's financial records match the bank statements.
They review reconciliations prepared by staff accountant, investigate, and resolve any discrepancies or variance monthly.
Inventory Management: Coordinate with gift shop managers to manage inventory levels and the culinary team to forecast demand, plan menu offerings, and minimize food waste.
Reconcile physical inventory counts with inventory records and balance on the General Ledger monthly to identify discrepancies and ensure accuracy.
Review and approve inventory and COGS monthly journal entries before posting.
Analysis and implement changes to reduce quarterly and year end write-offs and adjustments.
Month end close and consolidations, financial reporting, audit, taxes Coordinate with the CF FCG Controller and CFO on all month end closing activities, financial and KPI reporting, budgets, bank activities, capital expenditures, grants, donations, ad-hoc requests, and other business items as needed.
Ensure timely responses to requests for information, regular accounting functions, and month end/quarter/year-end accounting activities.
Coordinate and take direction from the CF CFG Controller and CFO on all tax, audit, business system, compliance, and other activities as directed.
Financial Systems Management: Utilize Clover, Aloha, Opera, Costpoint, or other systems to accurately determine business related transactions are properly recorded (i.
e.
revenue, inventory, expenses, tips, sales tax, gift cards, etc.
), and work towards streamlining the processes and improving efficiency.
Cost Control: Monitor expenses, identify cost-saving opportunities, and implement cost control measures to optimize profitability.
Review monthly clover and other reports to determine which items are turning over and which are the most profitable.
Identify and implement cost reductions in the Commercial business.
Identify and implement best practices, industry standards, and efficiencies for the tracking of cash transactions and the related deposits.
Internal Controls: Establish and enforce internal control procedures to safeguard assets, prevent fraud, and ensure compliance with regulatory requirements.
Financial Planning and Analysis: Assist in long-term financial planning, conduct capital expenditure analysis, assess risks, evaluate the feasibility and profitability of expansion projects and new business ventures.
Risk Management: Identify financial risks, assess their potential impact on the business, and develop strategies to mitigate risks effectively.
Audit Coordination: Act as the lead for all audit related requests or other inquiries relating to the commercial and nonprofit businesses.
Management Reporting: Prepare management reports, KPI dashboards, and other financial analyses to communicate key performance indicators and financial insights to stakeholders.
Training and Development: Provide training and guidance to finance and accounting staff, fostering professional development, and promoting a culture of continuous improvement.
Strategic Planning: Contribute to strategic planning initiatives by providing financial insights, evaluating business opportunities, and assessing the financial feasibility of expansion or diversification efforts.
Job Requirements: · Bachelor’s degree in accounting, finance, or related field · CPA certification preferred · Minimum of seven years in accounting or related business field.
· Strong Microsoft Office Suite skills with high skill functioning level of Excel Spreadsheets, and other accounting software skills are required.
· Experience with commercial and hospitality industry accounting is highly preferred.
· Experience with Costpoint, Clover, and other various commercial point of sale software systems is preferred.
· Must have knowledge of accounting principles (i.
e.
journal entries, debits, credits, etc.
) and accounting functions.
· Ability to accurately work under pressure in meeting deadlines.
· Ability to respond in a flexible manner and to re-prioritize work as situations change.
· Proven ability to meet the expectations and requirements of internal and external customers.
· Strong organizational skills, attention to detail and ability to follow-up and follow-through.
· Ability to organize time, manage diverse activities and meet deadlines.
· Must be a team player and can demonstrate ability to follow directions, support.
· Working knowledge of GAAP.
· Ability to display high levels of professionalism and maintain a positive outlook.
· Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.