Coordinator - Administration

Job Title: Bookkeeper Location: Seattle, Washington Job Type: Full-Time Company Overview: Signal of Western Washington, a leader in the Private Security industry, is committed to providing our clients with peace of mind so they can pursue their passions in life.
Our dedication to excellence, integrity, and the well-being of our clients sets us apart.
We are seeking a detail-oriented, highly organized Bookkeeper to manage our financial operations with precision and care, reflecting our commitment to both clients and employees.
Responsibilities: - Maintain financial records in compliance with GAAP and internal policies.
- Accurately handle Washington state workers' compensation calculations, reports, and compliance.
- Manage state excise tax filings and payments, deduction programs, and ensure compliance with laws.
- Perform detailed expense tracking, manage accounts payable/receivable, and ensure timely bill payments.
- Review department time approvals and process payroll in collaboration with our payroll provider.
- Verify accounts receivable, reconcile books within QuickBooks, and ensure accurate financial reporting.
- Prepare financial reports, assist with budgeting, and forecast financial performance.
- Maintain confidentiality of financial and employee records.
- Monitor Key Performance Indicators (KPIs) to inform financial health and operational efficiency.
- Stay informed on financial regulations, industry trends, and accounting best practices.
Qualifications: - Bachelor’s degree in accounting, Finance, or related field.
- Proven experience in bookkeeping with a strong emphasis on GAAP.
- Knowledge in payroll processing, Washington state's specific financial regulations, and QuickBooks.
- Strong numerical skills, attention to detail, and organizational abilities.
- Excellent communication skills and teamwork capabilities.
Preferred Skills: - Certified Bookkeeper.
- Experience in the private security industry.
- Proficiency in KPI analysis.
Who is an Administrative Coordinator? The Administrative Coordinator will be responsible for accurate and timely administrative office functions including but not limited to: creating schedules, reviewing hours, applicant screening, new hire processing, report approval, payroll processing, invoicing, collections, and office file management.
The position will also be responsible for providing general support to the CEO.
Roles: Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
Understand and track monthly profitability, expenses, and financials.
Manage the collections process so all clients are paying on time Monitor the overtime and scheduling of all security officers Assist with the hiring process and ensure all hiring paperwork is completed on time.
Ensure compliance with state licensing process of all security officers.
Maintain physical and electronic filing systems.
Communicate with the owner as needed to problem solve and gain accurate information for expenses.
Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.
Type of Individual: High school diploma or equivalent required Associates degree in relevant area preferred Minimum of one year in a growing organization with a fast-paced office environment Experience with using Excel to manage reports and analysis processes Experience with accounting systems preferred, but not required Skills/Abilities: Self-starter and ability to work independent of instruction Effectively communicate with staff and clients Possess general accounting knowledge Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook Solid organizational skills Consistent attention to detail Ability to handle multiple projects at a time, shifting priorities as necessary Excellent problem-solving skills Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbook Environmental/Working Conditions: Normal office environment.
Occasional overtime may be required and/or hours may be shortened as business needs dictate.
Physical Demands: Requires sitting and standing associated with a normal office environment.
Manual dexterity needed for using a calculator and computer keyboard.
This description is intended to provide only basic guidelines for meeting job requirements.
Responsibilities, skills and working conditions may change as needed.
?Signal is an equal opportunity employer.
Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
It is the policy of Washington Security Services, Inc.
DBA Signal of Seattle, Tacoma, Olympia, Kitsap, Everett, Yakima, Lynnwood, Bellingham that all employees and applicants for employment be afforded equal opportunities in employment without regard to race, color, sex (including pregnancy, sexual orientation, LGBTQIA+ and gender identity including transgender status), national origin, religion, age (40 or over), genetic information, disability, or retaliation for engaging in an EEO-protected activity.
As part of its program of equal employment opportunity, Signal of Seattle prohibits discrimination or harassment based on any of these categories.
In addition, it is also the policy of Signal of Seattle to prohibit discrimination or harassment based on marital status, status as a parent and past, present, or future military service.
All employees must refrain from practicing or tolerating discrimination or harassment.
Brand: Signal of Western Washington Address: , - 98134 Property Description: 0366 - Signal of Western Washington, WA - 98134 Property Number: 0366