Administrative Coordinator I - Hematology-Oncology Fellowship

Overview: Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases.
Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers.
Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.
Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect.
These values are grounded in and expressed through the principles of diversity, equity and inclusion.
Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter.
Our commitment to learning across our differences and similarities make us stronger.
We seek employees who bring different and innovative ways of seeing the world and solving problems.
Fred Hutch is in pursuit of becoming an anti-racist organization.
We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Administrative Coordinator I is responsible for providing administrative and educational support for the University of Washington (UW) and Fred Hutch Cancer Center’s Hematology-Oncology Fellowship, a three-year graduate medical education program with twenty-seven trainees.
This position reports to the program’s administrator and is located within Fred Hutch’s Clinical Research Division.
The fellowship program’s Administrative Coordinator works in five key areas: educational conference and curriculum coordination; administration of a learning management platform for trainees (“MedHub”); event management; web support; and other general administrative tasks.
The Administrative Coordinator works independently with faculty, fellows, and staff from multiple institutions and training sites.
Success in this role requires timeliness; proactive and adaptable communication and interpersonal skills; organization; engagement with the program team and leadership; and the ability to develop and maintain technical skills.
This role is hybrid, allowing a combination of remote work and two to three days per week on-site at Fred Hutch’s South Lake Union, Seattle campus.
Evening or weekend support is required for three to five program events annually.
Please include a cover letter with your application, explaining your interest in the role and describing aspects of your experience in its key areas.
Responsibilities: Interface with faculty, fellows, and event services staff to plan, schedule, evaluate, and archive materials from multiple educational conference series.
Coordinate with faculty, fellows, and administrators to schedule, support, and document semi-annual reviews of fellows’ progress in clinical learning and research.
Coordinate with fellows and clinical staff to administer logistical aspects of fellows’ clinical rotations.
Administer all aspects of “MedHub,” the program’s learning management system.
This includes entering, auditing, and updating faculty and fellow schedules; configuring and administering evaluations; records management; and compliance tracking and reporting.
Manage multiple educational and social events annually, including space reservations; confirming speakers and participants; catering; calendaring and reminders; coordination with events staff; and day-of support.
Innovate content for and update the program’s public web pages.
Develop and manage content for the program’s intranet resources.
Oversee meeting logistics for the program’s annual candidate interview days, including a complex breakout room process in Zoom.
Oversee annual documentation of faculty involvement in the program, including the generation of more than 100 recognition letters.
Complete other general administrative work.
This may include tasks related to fellow onboarding and offboarding; records management; proctoring examinations; ordering supplies; and other as-needed requests.
Qualifications: MINIMUM QUALIFICATIONS: Bachelor’s degree or equivalent experience.
Minimum of 5 years of progressively complex administrative experience.
Strong computer skills including word processing, database programs, and spreadsheets.
PREFERRED QUALIFICATIONS: Exposure to graduate medical education in residencies or fellowships.
Exposure to the MedHub learning management system.
Experience managing complex Zoom meetings.
General events management experience.
Strong organizational skills and attention to detail.
Advanced skills in Microsoft Office Suite.
Competency working with individuals in remote work settings and via MS Teams.
Ability to acquire new technical skills as needed.
Excellent verbal and written communication skills and the ability to communicate effectively with leaders, faculty, trainees, other staff, and across institutions.
Ability to work independently and as a part of the team.
Ability to prioritize tasks, plan, and problem-solve independently.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The hourly pay range for this position is from $28.
34 to $40.
35 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security.
Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.
We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected.
We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.
We are an Affirmative Action employer.
We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.
If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.
org or by calling 206-667-4700.