Receptionist / Administrative Assistant

_*Reliable Products Inc.
is looking for a*_ _*Receptionist/Administrative Assistant to help take our company to the next level.
*_ *Looking for an organization where you can provide value and make an impact while working with great team of people.
If you are in search for a company that supports work-life balance, you have come to the right place and we would like to hear from you what you have to offer to us.
* *We are a one of the major supplier of food and bakery ingredients all over the US.
Established in 1973, family owned and operated our USA operation is in the business since 2003.
We are an industry leader in providing high quality, certified organic, gluten free food ingredients to major customers in USA and have plans to expand into Canada in the near future.
We have strategically located food distribution centers east coast, Midwest and west coast where we stock our products for our contracted and spot customers.
Feel free to visit our website for more details.
* *Here is what we are looking For:* *We are looking for a motivated individual, smart, go getter ability, friendly, willing to learn the business and grow with our business and learn new skills as necessary.
Someone who is loyal, trustworthy, dependable, ethical and honest individual.
Looking for an individual who is motivated, work smarter not harder, and has attention to details all the time.
We are looking for an individual who can grow with our company.
Previous Logistic experience is a BIG PLUS or if your past experience is working as an Admin at a Logistics or a Food Distribution or Third party warehouse company is a BIG PLUS.
We are looking for an individual who can provide value and make an impact in our organization.
* *Required Knowledge, Skills & Abilities :* * Must be friendly, professional, courteous and efficient when working with all customers and employees * Excellent verbal, written, Listening and communication skills.
A minimum of 50-70 wpm typing and excellent computer skills.
* Excellent customer service skills *MUST* * Meet and greet visitors and offer them coffee, water etc to make them feel comfortable.
* Be a gatekeeper for the team and president of the company.
* Must possess high level of attention to details, accuracy, and meet project deadlines * Excellent telephone, data entry and administrative skills necessary.
* Ability to answer telephones, directing calls to the appropriate staff member with accurate and detail call information and screening.
Taking detailed messages for team member and convey accurate information to appropriate person in a timely manner.
* Assisting customers, vendors and visitors to our facility.
* Proficiency in MS Office Suite (Outlook, Excel, Word) * Neat, clean and professional appearance at all the time to represent the company.
* Ability to communicate effectively with customers, staff and management daily.
* Must be reliable and able to work a flexible schedule if the business requires.
* Must have a valid driver's license & good driving record * Ability to do detail research for projects/tasks.
* Excellent organizational skills like filing paperwork in proper correct locations, attention to details is must in this job, providing/suggesting creative ways to keep track of filing system and managing the filing system.
* Organizational and general office administration skills is a *MUST* .
* Good at Multi-tasking jobs / work well under pressure and adhere to task and project deadlines.
* Good with time management and manage the work load priorities on a daily basis along with supporting the team in different tasks in timely manner.
* Work with customers and sometime manage the customer accounts.
* Ability to learn new software systems.
* Assist in data entry and managing data in CRM-software Sales Force.
* Ability to train or assist in training projects.
* Assist in creating and putting together effective process manuals * Ability to take on new initiatives and new challenging projects and task to contribute to the company.
* Sound judgment and the ability to effectively prioritize work and work on projects.
* Able to work independently without much guidance and turn around within deadlines and ability to communicate constantly with team on status of the project/s.
* Creative thinker, someone who can pitch in and think outside the box.
* Organizing & ensuring smooth operation of the business as an office manager.
* Great team player.
* Receive and distribute courier packages to different team members in the company.
* Open and Close office daily before time and make sure the facility is secure.
* Order office supplies when the office supply runs low on supplies.
Keep track of office supplies consistently.
Keep constant track of stock of all the snack and drinks for employees.
* Assist in HR and recruiting related task for the company.
* Manage office and warehouse vendors.
* Must have demonstrated time management, strong organizational skills and be efficient at prioritizing and multi-tasking at the same time.
* Keep a schedule for the president of the company and arrange, manage meetings for the president of the company.
* Make sure the office and breakroom looks neat and clean and presentable at all times.
Refill supplies when they run low.
* Opportunities to advance within the company.
* Manage expense reports for all employees and working with accounting department.
* Assist accounting department with AR/AP follow ups and few accounting tasks when necessary.
*Some of the Duties Include but not limited to are as follows : -* * Scanning documents into file share drive and keep a file for future use.
* Communicating with the owner about daily task and projects status on a daily basis.
* Creating samples, specification sheet and promotional materials to send to our clients.
* Taking meeting notes and sending meeting notes to all the staff present in the meeting.
*QUALIFICATION: -* * Proficient or Advance level knowledge with MS Office Suite like Word, Excel, Outlook, Power point, Knowledge of Quickbooks accounting software experience *IS A BIG PLUS* .
* Associate Degree in Administrative Assistance Or a Bachelors Degree- *IS A BIG PLUS* .
* Warehouse, Logistics or Distribution background *IS A BIG PLUS* .
*SALARY & BENEFITS :*- Excellent base salary - depending on qualifications and experience.
- 8 paid holidays.
- 1 week PTO accrued.
upto 4-5 weeks depending on tenure - Health & 401K benefit offered.
*Working Hours :* *7:30am or 8am to 5pm to 5:30pm M-F.
* *We are an equal opportunity employer.
* Job Type: Full-time Pay: $21.
00 - $25.
00 per hour Expected hours: 40 – 45 per week Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Education: * Associate (Preferred) Experience: * Customer service: 2 years (Preferred) Work Location: In person