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Posted : Tuesday, July 09, 2024 07:41 AM
Description: We’re Hiring a Part-Time Administrative Coordinator
We are seeking a passionate and dedicated administrative professional to support the staff in our administrative headquarters on a part-time basis.
The Administrative Coordinator will support regular weekly, monthly, and seasonal tasks for the Development team and the Administrative Office – this will entail a regular schedule of tasks and projects to ensure clarity and communication for the work at hand.
The Administrative Coordinator actively engages in Mary’s Place racial equity work – striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender non-conforming people, and other populations who routinely encounter systemic oppressions.
This is an in-person, part-time, hourly position; while this is intended to be a fixed schedule, there is some flexibility in determining the final schedule.
This position does not supervise any other employees or interns.
The schedule may include occasional evenings or weekends.
The salary range is $25-$27 per hour.
This position reports to the Executive Assistant for the Executive Director.
Key Responsibilities · Regularly monitor various Development team inboxes (i.
e.
, giving@, events@, holiday@), providing excellent customer service and timely response, or route incoming requests and inquiries to appropriate internal contacts as needed · Provide support (i.
e.
scanning, envelope stuffing, sealing, postage) for donation receipts, tributes, thank you letters/cards, and other in-house mailings · Processing donations sent via mail (scan and upload) · Prepare tribute letters when donors make gifts in honor of someone · Assist with tracking gift cards and in-kind donations · Support Special Events with various tasks, such as coordinating deliveries, preparing materials and gift bags, and staffing events · Provide event registration support through timely customer service for donor questions, updating attendee information via the donor database and registration systems, and supporting the Events and fundraising teams with tracking attendee information and preferences.
· Supports special events with set-up, production, and day-of tasks on-site at venue.
· Provide logistical support for the year-end Winterfest and holiday giving campaign, including responding to inquiries and tracking gift lists and tags · Prepare and collate other development materials for team members · Support the Administrative Office as needed Requirements: Skills & Qualifications · Experience in an administrative support role; experience supporting multiple groups or individuals, including leadership roles, is preferred · Record of accomplishment demonstrating a high level of discretion and judgement, and the ability to maintain confidentiality of sensitive information and donor information · Highly organized; manages time and prioritizes effectively, with the ability to manage multiple activities and priorities at once and adapt to changing needs · Dedicated to meeting the expectations of the leaders and staff of multiple teams; able to speak up to communicate conflicting timelines and needs · Ability to excel in a collaborative and fast-paced environment, as well as in working independently · Excellent written, verbal, and listening skills · Experience and accuracy in data entry (such as lists of names and addresses) · High level skills in Microsoft office suite – especially Word, Excel and PowerPoint · Experience and comfort operating standard office equipment (computers, phones, mail machine, photocopier) · Highly motivated, resourceful, flexible · Possesses a positive attitude, calm demeanor, and sense of humor – even under pressure · Strong understanding of and commitment to the Mary’s Place mission of empowering women, children, and families experiencing homelessness and of Mary’s Place’s commitment to equity and diversity Physical Requirements • Ability to converse with and listen to people in many different settings • Ability to use a computer and telephone, as well as other standard office equipment • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis • Ability to occasionally push, pull, life, and/or carry supplies up to 25 pounds • Work takes place in a social services environment where extended periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required • Travel to program sites and meetings outside the site and around the county may be necessary on occasion • Ability to work in an environment where there may be animals present, including dogs In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation.
A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.
Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.
Details In addition, Mary's Place offers the following benefits to part-time staff: • Unlimited use ORCA pass for a small deduction per pay period • Sick Time in accordance with Seattle Paid Sick and Safe Time Ordinance • 403(b) plan with a 50% employer match on the first 6% employee contribution.
Eligible to participate upon hire; eligible for the match after 1 year of employment and 1,000 Hours of Service.
• Employee Assistance Program (EAP) Mary’s Place is an Equal Opportunity Employer.
We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
The Administrative Coordinator will support regular weekly, monthly, and seasonal tasks for the Development team and the Administrative Office – this will entail a regular schedule of tasks and projects to ensure clarity and communication for the work at hand.
The Administrative Coordinator actively engages in Mary’s Place racial equity work – striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender non-conforming people, and other populations who routinely encounter systemic oppressions.
This is an in-person, part-time, hourly position; while this is intended to be a fixed schedule, there is some flexibility in determining the final schedule.
This position does not supervise any other employees or interns.
The schedule may include occasional evenings or weekends.
The salary range is $25-$27 per hour.
This position reports to the Executive Assistant for the Executive Director.
Key Responsibilities · Regularly monitor various Development team inboxes (i.
e.
, giving@, events@, holiday@), providing excellent customer service and timely response, or route incoming requests and inquiries to appropriate internal contacts as needed · Provide support (i.
e.
scanning, envelope stuffing, sealing, postage) for donation receipts, tributes, thank you letters/cards, and other in-house mailings · Processing donations sent via mail (scan and upload) · Prepare tribute letters when donors make gifts in honor of someone · Assist with tracking gift cards and in-kind donations · Support Special Events with various tasks, such as coordinating deliveries, preparing materials and gift bags, and staffing events · Provide event registration support through timely customer service for donor questions, updating attendee information via the donor database and registration systems, and supporting the Events and fundraising teams with tracking attendee information and preferences.
· Supports special events with set-up, production, and day-of tasks on-site at venue.
· Provide logistical support for the year-end Winterfest and holiday giving campaign, including responding to inquiries and tracking gift lists and tags · Prepare and collate other development materials for team members · Support the Administrative Office as needed Requirements: Skills & Qualifications · Experience in an administrative support role; experience supporting multiple groups or individuals, including leadership roles, is preferred · Record of accomplishment demonstrating a high level of discretion and judgement, and the ability to maintain confidentiality of sensitive information and donor information · Highly organized; manages time and prioritizes effectively, with the ability to manage multiple activities and priorities at once and adapt to changing needs · Dedicated to meeting the expectations of the leaders and staff of multiple teams; able to speak up to communicate conflicting timelines and needs · Ability to excel in a collaborative and fast-paced environment, as well as in working independently · Excellent written, verbal, and listening skills · Experience and accuracy in data entry (such as lists of names and addresses) · High level skills in Microsoft office suite – especially Word, Excel and PowerPoint · Experience and comfort operating standard office equipment (computers, phones, mail machine, photocopier) · Highly motivated, resourceful, flexible · Possesses a positive attitude, calm demeanor, and sense of humor – even under pressure · Strong understanding of and commitment to the Mary’s Place mission of empowering women, children, and families experiencing homelessness and of Mary’s Place’s commitment to equity and diversity Physical Requirements • Ability to converse with and listen to people in many different settings • Ability to use a computer and telephone, as well as other standard office equipment • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis • Ability to occasionally push, pull, life, and/or carry supplies up to 25 pounds • Work takes place in a social services environment where extended periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required • Travel to program sites and meetings outside the site and around the county may be necessary on occasion • Ability to work in an environment where there may be animals present, including dogs In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation.
A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.
Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.
Details In addition, Mary's Place offers the following benefits to part-time staff: • Unlimited use ORCA pass for a small deduction per pay period • Sick Time in accordance with Seattle Paid Sick and Safe Time Ordinance • 403(b) plan with a 50% employer match on the first 6% employee contribution.
Eligible to participate upon hire; eligible for the match after 1 year of employment and 1,000 Hours of Service.
• Employee Assistance Program (EAP) Mary’s Place is an Equal Opportunity Employer.
We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
• Phone : NA
• Location : Seattle, WA
• Post ID: 9004010488
