Secretary Senior

Description About WSDOT Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state.
In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity WSDOT is currently seeking multiple Secretary Seniors to join our mission of providing safe, reliable, and cost-effective transportation options that enhance communities and economic vitality.
In this critical role, you will play a key part in fostering a respectful and inclusive work environment, prioritizing diversity, equity, and inclusion.
As a pivotal team member, you'll provide essential administrative support to the SnoKing Construction office in the Northwest Region (NWR), contributing directly to the design and construction of WSDOT projects throughout the region.
Join us in making a meaningful impact on transportation and communities in Washington State.
What to Expect Among the varied range of responsibilities held within this role, the Secretary Senior will: Answer phones, receive visitors, and implement WSDOT safety procedures for check-in.
Respond to inquiries, provide support services, and make decisions based on professional judgment and knowledge of policies.
Conduct front office procedures and coordinate clerical functions, maintaining an organized filing system.
Receive, date stamp, and route project documents appropriately, managing incoming and outgoing mail.
Make travel arrangements for staff, including creating itineraries and handling hotel and rental car reservations.
Support special projects, meetings, conferences, and events as requested by the supervisor.
Assist in planning WSDOT and NWR activities, such as employee recognition and holiday functions.
Manage records according to retention and destruction policies, coordinating with relevant personnel.
Draft, review, and edit letters and memos, applying WSDOT templates and guidelines as needed.
Provide timekeeping support, applying rules related to state policies, collective bargaining agreements, and internal controls.
Review and reconcile credit card purchases, enter proper accounting codes, and process invoices through TRAINS.
Qualifications To be considered for this opportunity, the following are required: High school diploma or GED and two (2) years of office experience.
In addition to the following: Knowledge of clerical functions and familiarity with electronic filing systems.
Proficient computer skills, including using Microsoft Word, Excel, Outlook, the Internet, and web-based applications.
Knowledge of effective customer service principles, including professional and courteous communication and etiquette.
Ability to operate a calculator and do math computations related to purchasing.
It is preferred that qualified candidates also have the following: Experience performing clerical, timekeeping, and/or customer service work.
Knowledge of Washington state retention, destruction, and archival processes.
Previous experience with WSDOT purchasing procedures.
Familiarity with scanning, indexing, and filing naming conventions.
Important Notes This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
The salary listed includes the legislative-approved 5% salary premium for positions in King County.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT).
For more information, please visit www.
uscis.
wa.
gov.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.
For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.
Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Why WSDOT Work-Life Balance – We are committed to ensuring that our staff experience the reward of public service while sustaining a routine that suits each individual’s lifestyle.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum of 14 paid vacation days per year! Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes various healthcare options.
Employees also have their choice of state retirement programs and much more.
Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT? How to Apply Applications for this recruitment will be accepted electronically.
Your relevant experience may be evaluated to determine your salary.
Therefore, the “Work Experience” portion of the application must be completed in as much detail as possible.
To be considered for this opportunity, please include the following with your online application: An attached Resume outlines (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies.
NOTE: This information may be entered in the “References” section of the online application; it does not require an additional attachment.
Please click the "APPLY" button to proceed.
Note that you will be prompted to sign in or create an account.
This step is required to apply for this opportunity.
WSDOT is an equal opportunity employer.
We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace.
All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply.
Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter.
Contact us For inquiries about this posting, you may contact the assigned Recruiter, Yasmin Munoz, at MunozY@wsdot.
wa.
gov.
Please be sure to reference 24DOT-NWR-10459m in the subject line.